Defining the Role
As an IR manager, you need to make a decision on what roles contractors will play in your program. Will they be employed for an ongoing role or for a single project? What duties and responsibilities
will they have; asset inventory, appraisals, contractor selection and management, marketing, sales, collection of sales proceeds, records retention or any of the other duties that are inherent in the day-to-day activities of an IR professional? It is essential that both the manager and contractor understand what is expected and what limits there will be on the scope of work. These should be
Accompany the contractor to the project site and introduce him/her around to the stakeholders. Include the contractor in all meetings, tours and other activities associated with the project. Be sure to introduce him/her as your representative and discuss your expectations and the level of authority that the contractor will enjoy. You will also need to make sure that the contractor will have the resources needed. This will include office space, computer and phone with access to your corporate network, office supplies and clerical support if necessary. Be sure that the accounts payable group has the contractor set up as a vendor and is prepared to pay the invoices. One note: if there is a way to streamline the payment process so that invoices are paid upon receipt, it is always appreciated by the contractor.